Position Summary

Processes payments and controls expenses by receiving, processing, verifying, coding, and reconciling invoices.?

Duties and Responsibilities

• Assists the AP Manager and Accounting Manager with managerial duties as directed.
• May oversee functions of the department in the Manager’s absence as directed.
• As the subject matter expert for the AP function, will assist the AP Manager in checking/reviewing the work product of a staff of AP Specialists.
• Reconciles processed work by verifying entries and comparing system reports to balances.?
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording?entries.?
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.?
• Knowledgeable in Accrual Accounting, account reconciliations and creating journal entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Proficient Excel skills capable of creating/using pivot tables and v-lookup functions.?
• Verifies vendor accounts by reconciling monthly statements and related transactions.?
• Maintains historical records by filing invoices and checking remittances.?
• Protects organization's value by keeping information confidential.?
• Updates job knowledge by participating in educational opportunities.?
• Accomplishes accounting and organization mission by completing related tasks timely.?
• Coding invoices?
• Personal Property Taxes and Unclaimed Property Tax.
• Special projects as assigned?
• Prints and obtains signatures on all accounts payable checks??
• Assists in monthly closings?
• Maintains vendor information, determining if vendors are 1099 vendors, sending out W9 requests?
• Processes annual 1099s for vendors?
• Periodically escheats monies to state as needed?
• Process weekly aging reports?
• Other tasks as assigned by AP Manager and Sr. Director Accounting/Controller.

Experience, Skills and Education

• Associate Degree or a bachelor’s degree in accounting/finance preferred.
• Three to five years of recent previous accounts payable experience.?

Skills: Attention to Detail, Thoroughness, Organization, Analyzing Information, Strong Customer Service skills, Good communication skills – both written and verbal, Understanding of general ledger chart of accounts, Basic accounting knowledge a plus, Maintaining Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills, Proficient with MS Word and Excel, Experience with multiple checking accounts a plus, Experience with Accounting Systems a plus – especially MS Dynamics (Great Plains), Experience with Concur employee expense reimbursement a plus; Customer Service Training.?